The Anatomy of an Admission

Have you ever wondered how a child becomes a resident at Cedarcrest Center?

Our admissions process begins with an inquiry from a family, physician, discharge planner, nursing agency, school district, area agency, or state agency representative. An inquiry may be for one or more of a variety of stays: long term, short term, post-operative care, and emergency. In response, social worker Kristin Targett will gather information from the family or the referral source about a child’s medical profile, developmental status and care needs. They will ask the child’s family, medical providers and local school staff to share vital information to help them understand the child’s specific needs.

Our admissions team, which includes nurses, our social worker, medical director, rehabilitation director, and special education director, meets to consider a child’s medical and programming requirements and whether or not Cedarcrest Center can meet those needs.
If the admission team determines that the Center is the right fit for a child, and if there is an available bed, the child and his or her family visit the Center to meet with the care team. The staff always try to meet each child before any admission, either at the Center or at another location. (If a child is being admitted from from a hospital, the nursing director and social worker will visit the child at the hospital.) As a family meets with the care team, they are encouraged to share as much as possible about the child’s routine and care prior to admission to ensure a smooth transition.

While admissions are generally planned over a period of weeks, Cedarcrest Center is able to respond quickly to emergency admissions on a space-available basis… sometimes within a few hours.

For the majority of admissions, the next step is to complete all relevant paperwork, so that we may verify Medicaid and/or private insurance benefits and obtain prior authorization. Any stay at Cedarcrest Center, long-term or short-term, requires that a physical exam be completed by the child’s doctor and that physician’s orders be submitted five days prior to the planned admission.

At times, all the forms and the sheer volume of paperwork can be overwhelming for families, but the social worker is always available to help them complete the admissions packet. This can even be a welcome opportunity to learn more about a child.

When a child arrives, the social worker, nursing director and a Licensed Nursing Assistant (LNA) together welcome the child and his or her family or representative. Children bring their own clothing and personal items, which the welcome team carefully inventories. The team also takes care to make certain each newly admitted child’s family is comfortable with the nurses and other staff who will care for their child; the getting-to-know-you phase is important to a successful transition for child and family. After admission, families are encouraged to visit, spend time with their child, and get to know the staff.

Although every admission to Cedarcrest Center is different, the one constant is that each child’s well-being is always at the forefront of everything we do. It’s all about the children!